Can I add more color categories to Outlook?

Step 1: Select the message that you will add many color categories for. Step 2: Click the Home > Categorize > All Categories in the Tags group. In addition to Categorize button in Home Ribbon, right clicking selected message > Categorize > All Categories is also available.

How do you categorize colors in Outlook?

To assign a color category to a message in your Outlook inbox:

Right-click on the message in the email list. You can also assign color categories to appointments and tasks.
Select Categorize.
Choose a color category to apply it to the email.
You may be prompted to change the name of a category the first time you use it.

How many color categories can you have in Outlook?

There are 25 colour tiles available but you can assign the same colour to multiple name tags so there’s no real limit to the number of categories you can have. Many people move important emails to holding folders within their inbox.

What do the different colors mean in Outlook contacts?

A green tick means that recipients are available to contact. A yellow clock signals that they are away, and their computer has been idle, while a red dot means that they are busy. A purple arrow means they are out of office and a purple dot means that they have set up an automatic reply feature in Outlook.

How do I add categories to Outlook?

Add a New Category

Go to the Home tab and select Categorize.
Choose All Categories.
In the Color Categories dialog box, select New to use a new color.
In the Add New Category dialog box, choose a color and enter a name for the category.
Select OK.

What does upgrade to color categories do?

Select “Upgrade to Color Categories…” This will get Outlook to scan your entire mailbox for any item that contains categories, which are not found in the Master Category list, and it will add them. A window asking if you want to upgrade to Color Categories will pop up. Click Yes to confirm.

How do I retrieve Outlook categories?

Restore Categories

Open your Notes folder (keyboard shortcut: Ctrl+5).
Drag & drop the Categories.
If you were to select the Note and look at your All Categories list now, you’ll see that the Categories which need to be restored are marked with; Not in Master Category List.

Can I color code emails in Outlook?

You can Color Code Emails in Outlook as an easy way to use visual elements to highlight messages in your Inbox. This feature is called “Automatic Formatting” in Microsoft Outlook, but may be called “Color Formatting” or “Conditional Formatting” in other Email systems.

How do you effectively use categories in Outlook?

Organize Messages with Categories in Outlook

Open the message in the Reading Pane or in a separate window.
Go to the Home tab, in the Tags group and select Categorize.
Choose the category you want to use.
The first time you assign a category to a message, the Rename Category dialog box opens.
Select Yes.

How to add or edit color categories in outlook?

Add and create more new color categories in Outlook Click the Categorize > All Categories in the Tags group under Home tab in Outlook 2010 / 2013; or click the Categorize button in the toolbar in Outlook Click the New button in the Color Categories dialog box. In the Add New Category dialog box, enter a name in the Name: box, and pick out a color from the Color: box. Click OK button.

How do I automatically assign categories in outlook?

Open the Outlook desktop app and go to the Home tab. Select Rules > Create Rule. In the Create Rule dialog box, select Advanced Options. In the Rules Wizard, choose the condition you want to use to automatically add a category to the incoming email, then select Next. Select the assign it to the category category check box.

How to quickly delete the unused color categories in outlook?

If you just need to clear the categories in a specific folder, please do as this: Click the folder that you want to remove the color categories, and then press Ctrl + A to select all the items. Then right click, and then choose Categorize > Clear All Categories from the context menu, see screenshot: And then, all the color categories in this specific folder have been cleared at once.

How do you clear all categories in outlook?

1. Click the folder that you want to remove the color categories, and then press Ctrl + A to select all the items. 2. Then right click, and then choose Categorize > Clear All Categories from the context menu, see screenshot: